Management Coordinator or Executive Secretary Job In Kuwait


Job Id :100122648


Job description
"We seek efficient and courteous applicants with excellent skills". Responsible for organizing, maintaining, administrative, and secretarial coordination and support to the management team. The objective of this position is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried out timely and efficiently.

* Key Roles and Responsibilities:
• Provides high-level administrative support and assistance to the Chairman, CEO/or other assigned leadership staff.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Maintains executive agendas. Schedules and attends meetings on behalf of executives, taking notes and recording minutes of meetings.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Communication growth overseas subsidiaries for all business-related activities and follow-ups and tasks assigned by the management.
• making all travel arrangements for management and executives of the company in liaison with approved travel partners/consultants in line with company policy which includes and is not limited to: "Airline Tickets", "Hotel Arrangements", "Vehicle and Transportation", "Visa Arrangements" and "Travel Insurance (If necessary)"
• receiving all invoices from travel partners, validating the data, attaching approvals, and FAD for further processing of payments.
• Liaison with various embassies and consular services for applying and processing visa applications for company management and employees.
• Handle all company confidential documents and ensure they remain secure.
• Answering phone calls and keeping records of important phone calls related to crucial information and communication with management.

* Skills:
• Communication, coordination, and collaboration.
• Writing clear, specific, and accurate communication.
• Scheduling meetings, collecting data, and following up.
• Accurate and economic travel arrangements and reporting.

* Work Experience:
• Minimum of 4-6 years of experience in the same or related field.

* Education:
• Associate degree or Diploma in administration or a related Field

* Other Requirements:
• Preferably Asian nationals with expertise in Arabic
• Gender: Female
• Language: Bilingual (Arabic & English)
• Joining Availability: by a week
• Job Type: Full-time

* Application Question(s):
Q.1) How would you rate yourself from 1-10 when it comes to drafting, typing, and communicating in Arabic?
Q.2) How many years of relevant experience do you have?

Basic Details

salary : 450 KD

Location : Kuwait City , Kuwait

Qualification :

Posted :

Job Type : Full-Time

Company : Kuwait Jobs

Contact Info

Mobile : +965 94915828

Alternate Mobile : Not-Mentioned

Email : Not-Mentioned

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