Personal Assistant / Chief of Staff Job In Kuwait

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Description

We are seeking a highly organized, proactive, and detail-oriented Personal Assistant / Chief of Staff to support a Kuwait-based entrepreneur with day-to-day operations, executive administration, financial coordination, and business management. The ideal candidate will have at least five years of experience in an Executive Assistant (EA) or Chief of Staff role and possess excellent organizational, communication, and multitasking skills.

Key Responsibilities
Manage the executive's calendar, appointments, and meeting schedules.
Coordinate, attend, and document meetings by preparing minutes and tracking follow-up actions until completion.
Monitor and manage renewals of visas, licenses, insurance policies, memberships, and property-related documents.
Maintain a well-organized digital and physical document management system, including contracts, identification documents, policies, legal records, and property deeds.
Consolidate monthly bank and brokerage statements into concise financial summaries.
Track invoices, recurring payments, and ensure timely settlement of financial obligations.
Prepare, monitor, and manage the executive's annual personal expense budget.
Coordinate with lawyers, brokers, consultants, and government agencies regarding ongoing property purchases and business matters.
Organize business documentation, presentations, and meeting materials for ongoing projects and transactions.
Schedule and coordinate business calls, meetings, and appointments with internal and external stakeholders.
Handle travel arrangements, itineraries, accommodation bookings, and property-related logistics.
Monitor action items, deadlines, and ensure timely completion of assigned tasks.
Provide administrative and operational support to improve overall business efficiency.
Maintain strict confidentiality while handling sensitive business and personal information.
Qualifications
Bachelor's degree in Business Administration, Management, Finance, or a related field (preferred).
Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or Chief of Staff.
Strong organizational and time-management skills with the ability to prioritize multiple tasks.
Excellent written and verbal communication skills in English (Arabic is an advantage).
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and productivity tools.
Experience in financial administration, budgeting, and document management.
Ability to work independently, maintain confidentiality, and exercise sound judgment.
Strong interpersonal skills with the ability to coordinate effectively with senior executives, clients, lawyers, brokers, and government authorities.
Preferred Skills
Experience supporting entrepreneurs or C-level executives.
Knowledge of Kuwait's business environment and administrative procedures.
Strong analytical, problem-solving, and follow-up skills.
Ability to work under pressure and manage competing priorities efficiently.

This role requires a highly dependable professional who can manage executive operations seamlessly while ensuring accuracy, confidentiality, and timely execution of business and administrative responsibilities.
Qualified candidates with a minimum of 5 years' relevant experience are invited to send their updated CV to:
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Subject: Application – Personal Assistant / Chief of Staff

Only shortlisted candidates will be contacted.

Basic Details

Location : Kuwait City , Kuwait

Qualification :

Posted : 3 months ago

Job Type : Full-Time

Company : Kuwait Jobs

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